MS Word – Formatting Documents

Lesson Objectives

• Identify basic formatting tools in MS Word
• Apply font, size, and style changes to text
• Use alignment options correctly
• Insert and use headers and footers
• Apply bullets, numbering, and spacing
• Use layout tools such as margins and orientation

Key Vocabulary

• Font: The style of text (e.g., Arial, Calibri)
• Font Size: How big or small text appears
• Alignment: Position of text (left, center, right, justify)
• Header: Text at the top of a page
• Footer: Text at the bottom of a page
• Indentation: Moving text away from the margin
• Line Spacing: Space between lines of text
• Format Painter: Tool that copies formatting

Lesson Content

1. Introduction to Formatting

Formatting makes documents clear, neat, and professional. In MS Word, formatting helps improve readability and presentation.

2. Font Formatting

You can change:

• Font type (e.g., Arial, Times New Roman)
• Font size (bigger or smaller text)
• Font style (Bold, Italic, Underline)
• Font color

3. Paragraph Alignment

• Left alignment (default)
• Center alignment (used for titles)
• Right alignment
• Justify alignment (even spacing on both sides)

4. Line Spacing and Paragraph Spacing

Controls the space between lines of text and helps make documents easier to read.

Common settings: 1.0, 1.5, 2.0

5. Headers and Footers

Header: Appears at the top of every page (e.g., title, name)

Footer: Appears at the bottom (e.g., page numbers)

6. Bullets and Numbering

Used to create lists:

• Bullets → unordered lists
• Numbering → step-by-step lists

Example:

• Apples
• Bananas
• Oranges

7. Page Layout Tools

Found in the Layout tab:

• Margins (space around page text)
• Orientation (Portrait or Landscape)
• Page size

8. Format Painter

This tool copies formatting from one text and applies it to another.

Example: Make headings look the same quickly.